How to Create and Complete PLC Cycles and Meetings

Learn how to organize your Professional Learning Community by creating cycles, scheduling meetings, and documenting collaboration. This guide walks you through adding tasks, linking data, and utilizing formatting tools to keep your instruction teams efficient.

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1. From anywhere in the platform, click "PLC" under Meetings.

2. You will see your Team(s).

If you need to be added to a team, please contact your school administrators.

3. Click on your team to open.

4. Click "Resources"

5. This is a place for you and your team to link or list information you'll want to refer to regularly.

6. Click the green "Add Task"

Anyone on team can do this to create a new PLC Cycle.

Remember: PLC Meetings occur within PLC Cycles.

7. Type the name of the PLC Cycle. Be sure to include the work "Cycle" in this title.

8. You do not need to add each team member. They will automatically be added.

Click "Create Task" to create the PLC Cycle

9. Click the grey "Add Task" within the Cycle to add a meeting.

Every cycle will need at least one meeting added.

Any team member can create the meeting.

10. Keep the word "Meeting" in the title. Change the date if needed or add more information.

11. Click "Meeting Date" to change the date of the meeting if needed.

12. Click "Create Task." All team members will be added.

13. Click on the Meeting to open the Meeting task and begin to collaborate.

14. You can navigate the form by using the side navigation or by scrolling through the form.

If you have Action Items (To-Dos) from past meetings, they will appear here.

15. PLC Meeting Notes section.

Select Grade

16. Select Subject

17. In each meeting you must list "Team Members Present." This is a collaborative box (like all of the boxes) so each person can type their own name and they will appear in the box (like a Google Doc).

The green circle at the bottom shows you how many people are actively in this meeting.

18. Click "Select Standards"

PLCs should be focus on student learning and standards/indicators.

19. Can navigate to your set of standards (subject and grade) or type in the search box.

20. Click your set of standards

21. Click to select your strands or standards

22. Select your standard(s) or indicator(s)

23. Click "Done"

24. You do not have to complete all the boxes. Work with your school and PLC team to determine expectations and best practices.

25. Every textbox has basic formatting. You may add hyperlinked items (Google Docs, Slides, Sheets, websites, etc).

Each box will expand "forever" so you and you team can take notes however you'd like.

26. D5 includes a place to intentionally list the research-based strategies you will be using. You can link in resources related to this or attach them below.

27. Click "Attach File" to upload a resource

28. The team can write or link information about your CFA.

29. Click on "Insights" below the "Team Data Review" box to open the Insights side panel.

30. In the side panel you will be able to see team data entered in the Student Data Entry part of the PLC Cycle (directions for that are here)

31. Complete sections as needed.

Remember the conversation is what is important - centering it on students and the data you have.

32. Complete as needed.

33. Complete as needed.

Tip: Action Items are a way you can manage some of the work associated with PLCS. That can include tasks for you or tasks for your teammates.

34. Click "Add To-do." Anyone on the team can do this.

35. Click "Action Item"

36. Give your task/action item a name.

37. If needed, enter text into the Description field

38. Click the "Due Date" field.

Reminders will be emailed to you (or the assigned team member) 5 and 2 days before a task is due.

39. You can assign a task to yourself or to someone else on the team. Then click "Create"

40. When you are done with the meeting Click green "Submit" in upper right corner.

41. If you want to add another meeting to this PLC Cycle, Click "Add Meeting"

42. Edit the task name if needed (to choose another date)

43. Click the "Meeting Date" field.

44. Click "Create Task"

45. You will now see another meeting inside the same cycle.

46. The data you entered in the first meeting in this cycle will be in this new meeting (so you don't have to start from scratch).

47. When you are ready to start a new PLC Cycle, click the green "Add Task" at the top right (above the Cycles).

48. Click "PLC Team Cycle"

49. Click the "Task Name" field and enter the new cycle name.

Remember to keep the word Cycle in the name.

50. Click "Create Task"

51. Now you see the new cycle below the first.

52. You can click on the "carrot" ^ at the bottom of the first cycle so that it will collapse the first cycle.